1. Procedure:
a) Submit administrative procedure documents:
– At least 02 hours before the ship leaves the port, the person carrying out the procedures must notify the Port Authority directly or through other means of communication of the content of the Notice of ship leaving the port according to the form.
– At least 02 hours before the ship leaves the port, the person who completes the procedures submits and presents the ship's papers and documents.
b) Resolving administrative procedures:
– Maritime port authorities are responsible for notifying relevant organizations of information about ships leaving seaports according to regulations to carry out procedures and coordinate implementation:
+ The maritime port authority processes and resolves documents for ships, certificates of professional qualifications of seafarers and is the final decision-making body for ships to leave the seaport;
+ Border gate customs processes and resolves documents for goods, luggage, raw materials and fuel on board ships;
+ Border guards handle and resolve documents for crew members, passengers, stowaways, people hiding on the ship and people getting on and off the ship.
– No later than 01 hour from the time the person carrying out the procedures has submitted and presented all the required documents, specialized state management agencies shall carry out the procedures and immediately notify the Port Authority of the results. and the Maritime Port Authority issues Port Leaving Permits to ships; In case the procedure has not been completed, it must be notified and clearly state the reason and solution.
– In case a ship has been granted a permit to leave the port but remains at the port for more than 24 hours from the time the ship is allowed to leave the port, the ship must re-do the procedure to leave the port according to regulations.
2. How to do it:
– Send notice of ship leaving port, records and documents of ships according to regulations by fax, electronic declaration, submitted directly or through the postal system.
– In case of electronic procedures: the person doing the procedures declares and sends documents through the Electronic Information Portal and does not have to submit or present documents at the procedure location. In case the declaration documents sent through the Electronic Information Portal do not meet the conditions of electronic documents or there is not enough electronic data to check and compare, the person carrying out the procedures must submit and present them at the work location. procedure.
3. Components and quantity of documents:
a) Document components:
– Documents to be submitted (original), 01 copy of each type, including:
+ Submit to the Maritime Port Authority: General declaration according to the form, List of crew members (if there is a change of crew) according to the form, List of passengers (if there is a change of passengers) according to the form, Dangerous goods declaration (if carrying imported or transited goods) according to the form;
+ Submit to the Border Guard: General declaration (if there are passengers or crew members with foreign nationality) according to the form, Crew list (if there are crew members with foreign nationality) according to the form, Passenger list (if there are passengers with foreign nationality) according to the form;
+ Submit to border gate customs: General declaration (if carrying imported or transit goods) according to the form, Crew list (if there are crew members with foreign nationality) according to the form, Cargo declaration (if any carrying imported or transit goods) according to the form, Dangerous goods declaration (if carrying imported or transit goods) according to the form, Ship's reserve declaration (if carrying imported or transit goods) according to the form , Declaration of taxable, prohibited or restricted luggage of passengers, crew members, and stowaways (if there are passengers, crew members, of foreign nationality) according to the form.
– Documents that must be presented (originals), include:
+ Submit to the Maritime Port Authority: Ship's certificates and crew's professional certificates (if changed since arrival); Documents related to confirmation of payment of fees, charges, fines or payment of debts as prescribed by law;
+ Present to Border Guard: Passport of crew members, passengers or valid international travel documents (if there are crew members or passengers with foreign nationality);
+ Medical Quarantine submission: International vaccination card of crew members and passengers (in case of departure from or passing through an epidemic area or suspected of having an infectious disease or agent).
b) Number of documents: 01 set.
4. Time limit for resolution:
No later than 01 hour from the time the person completing the procedures has submitted and presented all required documents.
5. Subjects performing administrative procedures:
Person carrying out procedures: is the ship owner or ship manager, charterer, ship operator, captain or authorized person who carries out declaration and procedures according to the provisions of this Decree with the agencies. State management at seaports.
6. Agencies implementing administrative procedures:
a) Authority with decision-making authority: Port Authority or Port Authority Representative;
b) Authority or competent person authorized or decentralized to implement: None;
c) Agencies directly implementing administrative procedures:
– Maritime Port Authority or Maritime Port Authority Representative;
– Border guards;
– Border customs;
– Medical quarantine.
d) Coordinating agencies: Border guards, border customs, medical quarantine.
7. Results of implementing administrative procedures:
Permit to leave port.
8. Fees and charges:
– Types of fees:
+ Ship and boat tonnage fees
+ Marine insurance fee
+ Fees for using mooring positions in water areas and water areas
– Seaport departure fee
9. Name of application form and administrative declaration form:
– Notice of ship leaving port;
– General declaration;
– Crew list;
– Passenger list;
– Dangerous goods declaration;
– Cargo declaration;
– Ship's reserve declaration;
– Declaration of taxable, prohibited or restricted luggage of passengers, crew members and stowaways.
10. Requirements and conditions for implementing administrative procedures: None.
11. Legal basis of administrative procedures:
– Vietnam Maritime Code dated November 25, 2015;
– Decree No. 58/2017/ND-CP dated May 10, 2017 of the Government detailing a number of articles of the Vietnam Maritime Code on the management of maritime activities.
– Circular No. 90/2019/TT-BTC dated December 31, 2019 of the Ministry of Finance amending and supplementing a number of articles of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance Finance regulates maritime fees and charges and the table of maritime fees and charges and Circular No. 17/2017/TT-BTC dated February 28, 2017 of the Minister of Finance guiding the collection, payment, management and use of maritime fees and charges; Circular No. 74/2021/TT-BTC dated August 27, 2021 of the Ministry of Finance amending and supplementing a number of articles of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance regulations on maritime fees and charges and the schedule of maritime fees and charges.
