1. Procedure:
a) Submit administrative procedure documents:
– Before the ship arrives at the expected location to the anchorage area to wait for transit, the person carrying out the procedures shall send the following information to the Maritime Administration where the ship arrives:
+ Ship security declaration according to the form: For cargo ships with a total tonnage of 500 or more, passenger ships and mobile offshore drilling rigs operating on international routes, at least 24 hours before the scheduled departure time. to the expected location of arrival at the port;
+ Notification of ships in transit (according to the General Declaration form): No later than 12 hours from the time the ship is expected to arrive at the anchorage awaiting transit.
– Confirmation of transit vessel:
+ Ships arriving at the port's expected location 02 hours earlier or later than the time stated in the notice of ship's arrival at the seaport must notify the Port Authority of the exact time the ship arrives at the expected location according to the form. ;
+ In case a ship has sick people, dead people, people rescued at sea or people hiding on board, the ship must notify the Port Authority of the exact time the ship will arrive at the expected location, information about name, age, nationality, medical condition, reason of death and other related requirements according to the form.
– At least 02 hours before the ship transits, the person doing the procedures submits and presents documents to carry out procedures for the ship at the headquarters or representative office of the Port Authority.
b) Resolving administrative procedures:
– Maritime port authorities are responsible for notifying relevant organizations of information about ships in transit to carry out procedures and coordinate deployment and reception of ships;
+ Maritime port authorities process and resolve documents for ships, certificates of professional qualifications of seafarers and are the final decision-making body for ships transiting seaports;
+ Border gate customs processes and resolves documents for goods, luggage, raw materials and fuel on board ships;
+ Border guards handle and resolve documents for crew members, passengers, stowaways, people hiding on the ship and people getting on and off the ship;
+ Medical quarantine handles and resolves documents for epidemics related to humans.
– Based on the notification and confirmation of the ship's arrival at the port, at least 02 hours before the ship arrives at the anchorage area to wait for transit, the Director of the Maritime Port Authority shall base on the actual conditions, technical specifications of the ship, and type of goods. , the port's dispatching plan, the pilotage organization's ship navigation plan and opinions of state management agencies to consider the decision to approve transit ships through the sample dispatching plan; In case the ship is not approved for transit, the person carrying out the procedures must be notified and clearly state the reason.
– No later than 01 hour from the time the person carrying out the procedures has submitted and presented all the required documents, state management agencies will process and resolve specialized procedures and notify the Maritime Port Authority. know the results and the Maritime Port Authority issues the Transit Permit; In case the ship has not yet issued a transit permit, it must notify and clearly state the reason.
2. How to do it:
– Via fax, electronic declaration, direct submission or through the postal system.
– In case of electronic procedures: the person doing the procedures declares and sends documents through the Electronic Information Portal and does not have to submit or present documents at the procedure location. In case the declaration documents sent through the Electronic Information Portal do not meet the conditions of electronic documents or there is not enough electronic data to check and compare, the person carrying out the procedures must submit and present them at the work location. procedure.
3. Components and quantity of documents:
a) Document components:
– Documents to be submitted (original), 01 copy of each type, including:
+ Submit to the Maritime Port Authority: General declaration according to form, List of crew members according to form, List of passengers (if any) according to form;
+ Submit to Border Guard: General declaration according to form, List of crew members according to form, List of passengers (if any) according to form, Declaration of weapons and explosives (if any) according to form, Declaration of persons hiding on the ship (if any) according to the form;
+ Submit to border customs: General declaration according to form, List of crew members according to form, Cargo declaration (if any) according to form, Ship's reserve declaration according to form, Declaration of information on secondary bills of lading (if any) according to the form;
+ Submit to Medical Quarantine: Marine health declaration form according to form, Medical declaration form, body, remains, ashes (if any) according to form, Medical declaration form medical microbiology form, biological products, tissues, human body parts (if any) according to the sample.
– Documents that must be presented (originals), include:
+ Submit to the Maritime Port Authority: Port departure permit, Ship registration certificate, certificates of technical safety of ships according to regulations, Certificate of professional competence of seafarers according to regulations, Certificate of insurance or financial guarantee for civil liability for fuel oil pollution losses, Certificate of insurance for shipowner's civil liability for environmental pollution for oil transport ships, petroleum products or other dangerous goods;
+ Present to border guards: Passport or valid international travel documents of crew members and passengers;
+ When the relevant specialized state management agency requests the passenger's Passport (if any).
b) Number of documents: 01 set.
4. Time limit for resolution:
– At least 02 hours before the ship arrives at the anchorage to wait for transit, the Director of the Maritime Port Authority shall base on the actual conditions, technical specifications of the ship, type of cargo, port dispatch plan, and ship guidance of the pilot organization and opinions of state management agencies to consider the decision to approve the ship's transit through the Dispatch Plan.
– No later than 01 hour from the time the person carrying out the procedures has submitted and presented all the required documents, state management agencies will process and resolve specialized procedures and notify the Maritime Port Authority. know the results and the Maritime Port Authority issues the Transit Permit; In case the transit permit has not been issued, the notice must be notified and clearly stated the reason.
5. Subjects performing administrative procedures:
The person carrying out the procedures is: the ship owner or ship manager, charterer, ship operator, captain or person authorized to make declarations and carry out procedures according to the provisions of this Decree with the agencies. State management at seaports.
6. Agencies implementing administrative procedures:
a) Authority with decision-making authority: Port Authority or Port Authority Representative;
b) Authority or competent person authorized or decentralized to implement: None;
c) Agencies directly implementing administrative procedures:
– Maritime Port Authority or Maritime Port Authority Representative;
– Border guards;
– Border customs;
– Medical quarantine;
d) Coordinating agencies: Border guards, border customs, medical quarantine.
7. Results of implementing administrative procedures:
Transit permit.
8. Fees and charges
– Types of fees:
+ Ship and boat tonnage fee: according to the fee schedule specified in Article 7 of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance;
+ Maritime security fee: according to the fee schedule specified in Article 8 of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance;
+ Fees for using mooring positions in water areas and water areas: according to the fee schedule specified in Article 9 of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance.
– Seaport departure fee: according to regulations in Article 10 of Circular No. 261/2016/TT-BTC dated November 14, 2016 of the Minister of Finance.
9. Name of application form and administrative declaration form:
– Ship security declaration;
– General declaration;
– Ship in transit report;
– Crew list;
– Passenger list;
– Declaration of weapons and explosives;
– Declaration of people hiding on the ship;
– Cargo declaration;
– Declaration of information about secondary bills of lading;
– Ship's reserve declaration;
– Maritime health declaration form;
– Medical declaration form, body, remains, ashes;
– Medical declaration form for medical microbiology samples, biological products, tissues, and human body parts.
10. Requirements and conditions for implementing administrative procedures:
All types of ships are only allowed to transit when they meet all conditions for maritime safety, maritime security, environmental pollution prevention and other conditions as prescribed by law.
11. Legal basis of administrative procedures:
– Vietnam Maritime Code dated November 25, 2015.
– Decree No. 58/2017/ND-CP dated May 10, 2017 of the Government detailing a number of articles of the Vietnam Maritime Code on the management of maritime activities.
– Circular No. 261/2016/TT-BTC dated January 5, 2016 of the Minister of Finance regulating maritime fees and charges and the table of maritime fees and charges.
